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Other curation tasks

Reading access to unpublished dataset and possible anonymization

Scenario: An author wishes to grant access to a dataset to a collaborator, a peer reviewer, a journal editor or the like before the dataset is published.

Solution:

  1. Log into DataverseNO, and go to the unpublished dataset.
  2. Click the Edit Dataset button to the right, and select Preview URL.
  3. Choose the alternative Create Preview URL. (For the time being, we don't use Create URL for Anonymized Access, but follow our own guidelines for anonymization if needed; see more information under Related publication in the section Metadata above or via this direct link.)
  4. Copy the Preview URL, and send it to the author or, if agreed on, to the person who needs to access the dataset.
  5. Preview URLs can be created of any dataset in DRAFT state, even if there exist previously published versions of the dataset – although the latter case may not be relevant for sharing with editors for peer review of a publication.

Edit access to a dataset

When creating a dataset in Dataverse, the depositor is automatically granted edit access to that dataset. However, in some cases it may be appropriate to manually assign edit access. Consider the following scenarios:

  • Scenario 1: A curator has created a dataset on behalf of an author (cf., e.g. the pilot project on research data management at UiT in 2016). After the dataset has been created, the author wants to have a look at the dataset and possibly make some changes before it is published.
  • Scenario 2: An author has created a dataset and wants other members of the research groups to be able to edit the dataset.
  • Scenario 3: An author has created one or several datasets in an institutional archive (e.g. the UiT collection), but has not yet published them. The author quits the institution, and consequently cannot access his/her dataset anymore. Therefore, a new user account has to be created for the author, either via Feide log-in (if they work at another institution using Feide), or via local authentication. When the new user account is created, the author must be granted access to their "old" datasets.

Please contact the collection manager of the DataverseNO institutional collection at your institution to get changed/assigned access rights on dataset level.

Moving datasets

As of today, it is not possible to move a dataset between archives via the graphical user interface. If, e.g., a linguist from UiT has created a dataset on linguistics in the UiT collection instead of TROLLing, this dataset should first be curated and published in the archive where it is created, and after the publication, the curator gives notice to support@dataverse.no about where the dataset should be moved.

Deleting published datasets

When a dataset has been published, its DOI has been activated. Through the DOI Agreement and the DataverseNO Preservation Policy, the archive is committed to provide enduring access to the dataset for at least 10 years after its publication. If, after its publication, it turns out that a dataset for ethical, legal or other reasons should not have been published, we may remove access to the data files in the dataset. However, the metadata entry will still be findable and accessible. Contact support@dataverse.no to get the file access in a dataset removed.

Tasks in connection with long-term preservation

DataverseNO commits to ensure that data published in the archive can be used in the long term. As part of this work, DataverseNO curators have several tasks which are specified in the Preservation Policy and the Preservation Plan, and which they will get assigned by the collection management.