Publish a dataset¶

When everything is OK with the dataset, the curator publishes it: Click the Publish Dataset button, and select Publish.

The author receives an automatic confirmation by email stating that the dataset has been published.

Promotion in social media

Some archives are promoted by posting information about new datasets in social media. In TROLLing, the UiT Library post messages on Twitter and on the TROLLing Facebook group telling that a new dataset has been published. They also send a email to the author with the following message:

I have now published your dataset. Thanks for sharing your data! You can find an announcement of the upload on our Facebook and Twitter page, and we encourage you to like this in order to get updates about the archive: https://www.facebook.com/TromsoRepositoryofLanguageandLinguistics/.

New version of a published dataset¶

When an author makes changes in a published dataset, a new draft is created. This draft must be submitted for review in order for the new version to be published. The curator(s) will then be noticed that a new dataset is waiting for curation. Note! As of today, it is not apparent from this message whether the submitted dataset is an entirely new dataset or a new version of a previously published dataset. Often, a long time may have passed since the previous version was published, and you may not recall that a previous version of this dataset already has been published. It is therefore advisable to start the curation process by checking whether the dataset has more than one version. To see this, click the Versions tab.

By clicking View Details, you get an overview of all changes that have been made between the different versions. As a next step, you should then have a closer look at the changes made in the metadata and/or files. To do this, follow the guidance in previous sections above. When you publish the dataset after having curated it, you are asked to specify the new version number.

As a general rule, the option Minor Release should be selected when only the metadata have been changed. In case there have been changes in the data files, the option Major Release should be selected.

From time to time, the curator(s) should check whether there are unpublished datasets (drafts) that have not been submitted for review. If a dataset has the status Unpublished for more than three months, the curator(s) should contact the author and remind him/her that they have to click Submit for review in order for the (new version of the) dataset to be published.