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Quick guide & checklist

Follow the steps (1-3) to make sure your dataset complies with the DataverseNO deposit guidelines.

1. Prepare your data

  • ❑ File naming and organization:
    • Follow good practice for file naming and organization.
    • Follow general recommendations for spreadsheets/tabular files.
  • ❑ Convert to preferred file formats:
    • Choose a preferred file format that is suitable for long term-preservation.
    • Convert your data files into a preferred file format before archiving.
  • ❑ Prepare a ReadMe file:
    • Describe your data in a ReadMe file, using a template.
    • Save in plain text format (.txt) with Unicode UTF-8 character encoding.
  • ❑ File and dataset size:
    • The size of an individual file should not exceed 100 GB.
    • The size of a total dataset should not exceed 200 GB.
    • For larger files or datasets, contact our support service.

2. Deposit your data

  • ❑ Create an account
  • ❑ Create a draft:
    • Choose your home institution or project from the top banner.
    • Click the 'Add Data' button and select 'New Dataset'.
  • ❑ Enter metadata:
    • Enter as much metadata as possible.
    • Check out the section on metadata in the DataverseNO deposit guidelines.
    • Remember to click 'Save Dataset' at the bottom of the page.
  • ❑ Enter more metadata:
    • Select the 'Metadata' tab and click the 'Add + Edit Metadata' button.
    • (Note that more metadata fields will appear)
    • Click 'Save Dataset' at the bottom of the page.
  • ❑ Confirm or specify a license
    • Standard license for reuse is CC0. No suitable license? Contact our support service.
  • ❑ Upload files
    • A dataset must not contain more than 300 files. More files? See deposit guide.
    • A file upload should not exceed 200 GB in total size.
    • Select the 'Files' tab and click 'Upload Files'.
    • Upload single files: click 'Select Files' to 'Add' button.
    • Want to keep folder structure? Click the 'Upload a Folder' button.
    • Click 'Save' button when done.
  • ❑ Share your data before publishing
    • Need to share a dataset before publication, for instance with collaborators or peer-reviewers? Contact your local support service.
    • You may apply an embargo to files in a published dataset for a limited time period.
  • ❑ Submit your data for review (curation)
    • Prepared your data according to the guidelines? Click 'Submit for Review.'
    • Note that your dataset is only a draft. The dataset DOI is not active yet.
    • A curator from your institutional collection will review your dataset for compliance with the deposit guide and, if necessary, inform you about changes that need to be made before publication. Allow a few days for this process. You will receive a curation report by email, and the dataset will be returned to you for revision.
    • If needed, make the recommended changes. Alternatively, explain why you don't agree with the recommendations.
    • Done with the revision? Click the 'Submit for Review' button.
  • ❑ Get your data published
    • Once the curator has approved the dataset and you have confirmed it is ready for publication, the curator will publish it. The dataset DOI is now activated.

3. Refer to your dataset

  • ❑ Refer to your published dataset:
    • Use the reference in the blue box provided by the repository. The box is at the top of the dataset page that appears when clicking the DOI link.

NOTE: It is possible to modify your dataset after publication. This will create a new version of the dataset that also needs to be reviewed. Previous versions are still accessible.

More information

Didn't find what you were looking for? Check the full DataverseNO deposit guidelines.

Any questions? Contact your local support staff.